Dear Parents: Please fill out all required forms needed for your child to attend our Summer Vacation Program this year.

Health Form Requirement

A completed physical form, with date of exam and up-to-date immunizations are required for all children according to the state regulations. Physical exam date must be within 24 months of camp date. We must have this form for your child to attend camp.

Participants will NOT be allowed to attend without the above forms completed. Items to remember for camp:

Extra set of clothing (Please label all of your child’s belongings. We are not responsible for lost articles.)
Children may bring a small amount of money for vending machine or concessions.
Please no cell phones or electronic equipment. We are not responsible for broken/lost phones, iPods, etc.

DROP OFF AND PICK UP PROCEDURES:

We understand the importance of getting to work on time but to help the flow of drop off we need your complete patience and cooperation.

Drop off: Arrival to camp is 8:00am at the Community Center. Parents must have all necessary information, paperwork or payments ready for the receptionist. Children must be prepared with all of their belongings. If you need to see someone pertaining to paperwork or payments, please park in the rear of the building.

Pick up: Dismissal from camp is 3:00pm. All campers must be picked up in the front entrance of the Center. Please be aware that there is a charge for late pick up.

Children who miss a day due to illness or any other reason, please call (413) 732-5804 by 9:00am and leave a message so we can mark your child absent. Parents may request background checks, health care and discipline policies as well as procedures for filing grievances at any time. Balances and completed forms must be received 2 weeks prior to the first day of the program as children will not be allowed to start the program without completing this process. Checks should be made payable to JCWCC and delivered in person or sent to:

J. C. Williams Community Center
116 Florence Street
Springfield, MA 01105

Sincerely,
Summer Vacation Program Director

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